Privacy Policy
GDPR COMPLIANT PRIVACY POLICY UPDATE EFFECTIVE FROM 25TH MAY 2018
We have updated our Privacy Policy Data Protection Act 1998 in line with the new data protection laws which come into effect on the 25th May 2018.
We take our data privacy responsibilities very seriously and we want you to understand and feel confident about how we collect, store and handle all your personal data that we hold.
How do we obtain your data?
You may have answered a job advertisement and have sent a covering letter together with your CV to us in an application for legitimate reasons to find employment. Once received this goes onto our CV database which is regularly maintained and updated with anti-virus software. By sending us your CV you are giving your permission for us to send this to third parties (i.e. law firms) in order to help secure you job opportunities.
You may have also applied through third party recruitment databases such as legal jobs boards in seeking employment.
We may also find your details on various legal jobs boards that we are registered with and have obtained your details that way or someone may have recommended our services to you.
Your verbal and/or written consent is obtained at the outset as we work with you in trying to find you employment.
Legals 4 Lawyers are registered with the ICO (Information Commissioner’s Office). Under the Data Protection Act, all personal data contained by us is strictly confidential. Your personal and professional information is to be used solely for recruitment purposes only.
Who do we share your personal data with?
We may share your professional and personal data with trusted third parties (for example, the Company/Law Firm in which you have applied for the role at the outset) and only in the process of trying to find you a job. These third parties will be to the Human Resources Manager of that firm, the Partner, Solicitor or Legal Professional who is coordinating the role to be filled. Your professional data (your CV) will be sent in the first instance and only if there is a job offer, will we then obtain your permission to pass to them your contact details in order for them to send you a contract of employment. With your permission, we may also submit your CV on a speculative basis to our clients.
We take all reasonable steps to ensure that we protect your personal data and are aware of their security obligations.
We limit access to your personal data to only those who have a genuine business need to know it in order to get your application registered with our consultancy.
We ensure at the outset that there is a contract registration form in place which include obligations in relation to the confidentiality, security and lawful processing of any professional/personal data shared in order to help find you employment.
We may be asked to share personal data with the law enforcement or other authorities if required to do so by law.
Your professional/personal data is never used outside of the United Kingdom area or passed to any marketing firms.
We will only use your personal data when contacting you to make you aware of relevant job opportunities for the purposes of helping you find employment.
How long do we keep your personal data?
Where there is a contract between us, we will keep your personal data for the duration of the contract and for a period of up to six years in order and to ensure we are able to comply with any contractual, legal audit, (f necessary and / or other regulatory requirements), or any orders from competent courts or authorities.
We will store your personal data on a secure computer system which is regularly maintained with antivirus software.
Unfortunately, the transmission of information via the internet is not completely secure. Although, we do our best to protect your personal and professional data, we cannot guarantee the security of your personal/ professional data transmitted to our website; any transmission is at your own risk. However, once we have received your personal/professional data, we will use strict procedures and security to prevent unauthorised access.
Your Rights
Under the GDPR, you have various rights with regards to our use of your personal/professional data in which you have provided, however you will have provided this information to us in trying to obtain for you employment opportunities.
Rights to Access
You have the right to request a copy of the personal/professional data that we hold about you by contacting us at the email on our website or postal address provided below: Please include with your request information that will enable us to verify your identity. We will respond within 30 days of the request. Please contact: info@legals4lawyers.co.uk or write to us at: Legals 4 Lawyers, Suite 34, 17 Holywell Hill, St Albans, Hertfordshire AL1 1DT.
Rights to Rectifications
We aim to keep your personal data accurate and complete by contacting you. We encourage you to contact us using the contact details provided to let us know if any of your personal data is not accurate or is not up-to-date or has changed in any way, in order that we can keep your personal/professional data current whilst you are registered with us and seeking employment.
Our Terms of Service
When you use our website you are deemed to accept our Terms and Conditions.
Registration
When registering your details with Legals 4 Lawyers, please ensure that the details you provide are correct. In providing us with your personal information, which you have submitted to us via the website or mobile or third party recruitment jobsboards, you are giving permission for us to contact you about future job opportunities.
Your right to Erasure
You have the right to request the deletion of all your personal/professional data, namely your CV and your contact details, for example, if the personal data is no longer necessary for the purposes for which they were provided or that you have successfully found employment and no longer wish to be registered with us. You may also withdraw your consent to processing.
You may at any time ask us to delete your details or ask not to be contacted by us again and we will delete you from our data system. Please contact: The Data Protection Officer at ; info@legals4lawyers.co.uk
Our Website
The material contained in our website, including text, graphics and design are the copyright of Legals 4 Lawyers. All rights are reserved. None of this material may be reproduced or redistributed without or written consent, otherwise there will be in breach of our terms and conditions.
Other Websites
This website contains some links to other internet sites. Please note that when clicking onto the links this may result in our transferral to another website. These sites are not governed by Legals 4 Lawyers Privacy Policy and users are encouraged to view the privacy policy of such other internet sites before entering. We assume no responsibility for the contents of other websites and this privacy policy will not cover that data.
Advertising
We may from time to time send you details of vacancies that you may be interested in and that match your criteria whilst seeking employment opportunities with us.
Contact
If you have any queries about this Privacy Policy or the way in which we process your personal/professional data or about exercising your rights, please send us an email and we will reply. Please contact The Data Protection Officer appointed at Legals 4 Lawyers at: info@legals4lawyers.co.uk or write to us at: Legals 4 Lawyers, Suite 34, 17 Holywell Hill, St Albans, Hertfordshire AL1 1DT.
Complaints
If you believe that your personal / professional data protection rights may have been breached and we at Legals 4 Lawyers have been unable to resolve your concerns, you may lodge a complaint with the supervisory authority. Please visit: www.ico.org.uk for more information on how to report a concern.
Changes to our Privacy Policy
Any changes we may make to our Privacy Policy in the future will be posted on this page and, where appropriate, notified to you via email. Please do check back frequently to see any updates or changes to our Privacy Policy.
25.05.2018